Files For Managing Student-Related Data

• An explanation  DOCUMENT
• Entering demographic information DOCUMENT
• Linking additional contacts DOCUMENT
• Dealing with split families (or adding additional contact details for students) - Music Departments  DOCUMENT
• The 'Mail Alert' portal  DOCUMENT
• Quick Lists  VIDEO  DOCUMENT
• Printing letters, envelopes and labels  VIDEO (Nerida 2015)  VIDEO (Alison 2013)  DOCUMENT
• Sending email  VIDEO  DOCUMENT
• Printing Student nametags  DOCUMENT
• Adding Notes to a student's record  VIDEO
• The 'Overview' tab  DOCUMENT
• Enrolment and Account information DOCUMENT
• Entering Performance details  DOCUMENT

Click the green text below to be taken to that page.

Attendance

• An explanation​
• Entering attendance details
• The ATTENDANCE tab and producing Absentee Letters
• Printing an Absentee List

Awards

• Entering Award details
• Printing Awards lists

Camps & Excursions

• An explanation
• Entering Excursion details
  
• Printing camp/excursion lists
• Editing excursions and printing lists
  
• Sending a group of students to the Excursions file
• Sending camp/excursion fees to the Accounts file

Ensembles

• An explanation
• The 'Status' field
• How to enter an Ensemble enrolment
• Enrolling a GROUP of students in an ensemble
• Sending Ensemble/Class fees to the Accounts file
• Conductor name not showing on printouts
• Printouts from the Ensembles file (including rolls, checklists, class lists, conductor lists and member lists)

Exams

• An explanation and notes about the screen
• How to enter an Exam enrolment
• Entering Accompanist details and setting up rehearsals
• Printing a teacher checklist of exam enrolments
  
• Producing an excel spreadsheet of exam entries
  
• Printing AMEB VIC exam entry forms
• Printing total entries and total fees for an exam session
  
• Entering exam dates and times
  
• Printing exam lists
• Sending Exam fees to the Accounts file
• Sending Accompanist fees to the Accounts file 
• How to use the Rehearsals file
  
• Entering results and printing a results list
  
• 'Exam Approval' letters
  
• Using the 'Summarised Report'

Loans & Hire

• An explanation
• Entering instrument hire (or other hire) details
• The record 'Status' field
• Printing a list of instruments currently out on loan
• Producing a list of hired instruments including Family ID
• Rental Agreement form
• Recording 'OWN' instrument hire
• Sending instrument hire fees to the Accounts file
• How can I produce an excel spreadsheet of amounts that need to be charged for instrument hire?

Rehearsals

• An explanation
• Printing Advice Slips
• Printing Rehearsal Timetables

Student Accounts

• An explanation
• Entering Account details
• Suggested billing procedures
• 'Batch' billing
• 'One-off' billing
• Adjusting accounts
• Using the debtors & invoices tables
• Financial reports

Timetabling

• The timetabling tab​
• Scheduling 'fixed' lessons (same time every week)
• Scheduling 'rotating' lessons (different time every week), printing/emailing timetables, emailing lesson reminders, etc.
• 3 different ways of producing timetable TEMPLATES

Tuition

• An explanation
• The 'Status' field
• Entering and editing a Tuition enrolment (including special funding arrangements, timetabling information and notes)
• Entering 'spare' lesson timeslots for teachers, FINDING spare timeslots and enrolling a student
• How to change a teacher (for ONE student, or for a GROUP of students)
• Printouts from Tuition file, including 'plain old list', attendance sheets, class lists, 'covenant' forms, enrolment letters, enrolment lists, rolls and advice slips
• Sending emails from the Tuition file
• Managing EXTERNAL tuition enrolments
• Emailing a list of current students to all your teachers
• Saving a list of current tuition students as excel
• Sending tuition fees to the Accounts file
• RE-ENROLLING your Tuition students

​Workshops

• ​An explanation