The Room Management and changes in process 

New Room management and Procedure Changes Manual 
​Click on the below link to download the complete manual for the NEW Room management system and related procedure al changes
Download file

​Sections of the manual are below. Videos to come soon!

• New Room management overview DOCUMENT
• Room Management Overview  VIDEO
• Contacts overview VIDEO
• Calendar overview VIDEO
• New tuition enrolment overview VIDEO
• Instrumental or Ensemble Account Calendar and Timetable Overview VIDEO
• Roll-Marking an Resources Account Calendar and Timetable Overview VIDEO

New tabs in Contacts

• Teaching details tab DOCUMENT
• Students tab DOCUMENT
• Schedules tab DOCUMENT
• Calendar tab DOCUMENT​

PROCESS FOR ADDING TIMESLOTS AND BOOKINGS

Preferred process if lesson dates and times are to be entered in MM

• Preferred process if lesson days and times are to be entered in MM DOCUMENT
• Setting up default time slots DOCUMENT
• Setting up default times VIDEO​
  
• Setting up calendar exclusions  VIDEO
• Setting up a new room DOCUMENT
• ​Setting up a new room  VIDEO
• Adding a user to time slots in Rooms DOCUMENT
• Adding a user to timeslots in Rooms VIDEO
• Adding booking slots to teacher's schedule in Contacts DOCUMENT
• Adding timeslots in Contacts VIDEO
• Editing Start Time drop down list DOCUMENT
• Adding current students to booking slots via Contacts DOCUMENT
• Adding students to time slots VIDEO
• Adding bookings to the calendar DOCUMENT
• Adding bookings to the calendar VIDEO
• Adding ensembles to regular bookings DOCUMENT
• Adding ensembles to calendar DOCUMENT
• What do you do if ensemble has more than one rehearsal each week DOCUMENT
• Adding ensembles to your timeslots and calendar VIDEO
• Removing duplicate timeslots after setting up ensembles DOCUMENT
• Check for Clashes DOCUMENT
• Emailing timetables to teachers VIDEO
• Emailing timetables to students VIDEO
• Sending lesson reminders the day before VIDEO
• Updating bookings to calendar for next term (setting up timetable) VIDEO

Preferred process if lesson dates and times DON'T need to be entered in MM

• Preferred process DOCUMENT
• Setting up a new room DOCUMENT
• Add users to rooms in blocks of time  DOCUMENT
• Process to record teaching blocks rather than lesson date and time VIDEO
• Adding bookings to calendar DOCUMENT
• Adding ensembles to regular bookings DOCUMENT
• Adding ensembles to the calendar DOCUMENT

Editing and Viewing Timeslots

• Performing a find in room management DOCUMENT
• Viewing spare timeslots DOCUMENT
• Viewing spare timeslots  VIDEO
• Updating bookings to Calendar for next period of time for a single teacher DOCUMENT
• Updating bookings to calendar for next period of time for all your teachers DOCUMENT
• Updating bookings to calendar for next term (setting up timetable) VIDEO
• ​Deleting a booking from a timeslot DOCUMENT
• Deleting a timeslot DOCUMENT
• Editing or deleting a timeslot or booking VIDEO
• Scripts to help manage timeslots VIDEO

OTHER PROCESS FOR ADDING TIMESLOTS AND BOOKINGS​​
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Adding timeslots in Room management

• Adding default time slots to empty rooms DOCUMENT
• Adding timeslots to your rooms manually DOCUMENT
• Adding spare timeslots in room management DOCUMENT

​Adding regular bookings in Room management

• Adding bookings to time slots in room management DOCUMENT
• Adding an Odd/Even Tag in room management DOCUMENT
• Adding bookings to the calendar in room management DOCUMENT

Adding Timeslots in Contacts

• Adding timeslots in Contacts  DOCUMENT
• Adding timeslots in Contacts VIDEO

​ROOM MANAGEMENT REPORTS

• ​Room Management Reports DOCUMENT
• NEW Room Usage Chart DOCUMENT
• NEW Room Management Report - Condensed DOCUMENT
• Timetable category in What Do You Want To Do DOCUMENT

NEW PROCESS FOR ADDING NEW TUITION ENROLMENTS 

• Adding a new tuition enrolment DOCUMENT
• Checking for teacher availability DOCUMENT
• Editing a single tuition enrolment DOCUMENT
• Editing multiple tuition enrolments DOCUMENT

NEW PROCESS FOR ADDING A NEW ENSEMBLE

• Adding a new ensemble DOCUMENT
• check for duplicate time slots and delete them DOCUMENT

The Calendar/Tasks file 

• Overview DOCUMENT
• Viewing Calendar entries DOCUMENT
• Deleting Calendar Entries DOCUMENT
• Room Usage DOCUMENT
• Calendar Exclusions DOCUMENT
• Adding one-off events DOCUMENT
• Editing an event and adding additional information DOCUMENT
• Printing calendar entries DOCUMENT
• Performing a find in calendar DOCUMENT
• Task management  DOCUMENT
• Calendar tab in Students file DOCUMENT
• Emailing student's schedule DOCUMENT
• Calendar tab in Contacts file DOCUMENT
• Teacher and Student Timetables DOCUMENT
• Timetable category in What Do You Want To Do DOCUMENT
• Adding one off events to staff calendars DOCUMENT

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