Videos
Here is a list of current videos available for Music Monitor. They are also listed in the Instruction Manual
Room Management Overviews Teacher Log-on Overviews
Student-Related Files Attendance Roll marking for tuition
Timetable Templates Tuition
The Resource File
- Instrumental or Ensemble Account Calendar and Timetable Overview
- Roll-Marking and Resources Account Calendar and Timetable Overview
- Manage Login Accounts NEW!
- Reset Login Account Password NEW!
- How to mark your Tuition Roll
- How to mark your Ensemble Roll
- How to add additional charges
- Setting up default times
- Setting up calendar terms and weeks
- Setting up calendar exclusions
- Setting up a new room
- Adding a user to timeslots (in Roooms)
- Adding timeslots in Contacts
- Adding students to timeslots
- Adding bookings to the calendar
- Adding ensembles to your timeslots and calendar
- Update bookings to calendar for next term (setting up timetable)
- Process to record teaching blocks rather than lesson date and time
- Editing or deleting a timeslot or booking
- Viewing spare timeslots
- Emailing timetables to teachers
- Emailing timetables to students
- Sending lesson reminders the day before
- Scripts to help manage timeslots
- Adding a new ensemble/class
- Setting up Account Codes and Fees
- Setting up calendar terms and weeks
- Setting up Attendance codes
- Adding a new teacher
- Adding other contacts
- Preparing academic reports
- Whoops! I forgot some students - adding them to academic reports after initial set up
- 'Salaries GC' menu overview
- Setting up the pays and checking attendance records
- Adding, editing and deleting pay adjustments
- Adding travel costs for tutors
- Processing the pays, printing and emailing pay slips
- Printing the pays
- What to do with substitute teachers when using the roll marking system
- Change teacher for one student for ONE WEEK only
- Timesheets for support staff
Student-Related Files Attendance Roll marking for tuition
- Tuition roll marking
- Tuition roll marking: more tips and tricks
- Whoops! What to do if you messed up the roll
- What to do with substitute teachers when roll marking
- Search and view attendance records
- Setting up the rolls
- Linking ensemble rolls and tuition rolls
- Marking the rolls
- Preparing reports
- Suggestions for dealing with school groups
- How to enter an ensemble enrolment
- The ensemble part drop down list
- Enrolling a group of students in an ensemble
- Entering exam details
- Printing a teacher checklist of exam enrolments
- Producing an excel spreadsheet of exam entries
- Printing AMEB entry forms
- Printing total entries & total fees for an exam session
- Entering exam dates & time
- How to use the rehearsal file
- 'Exam Approval' letters
- Entering instrument hire (or other hire) details
- Adding an instrument hire BOND or REFUND
- Rental agreement form
- Billing overview (music departments)
- Billing and invoicing overview (independent music schools/conservatoriums)
- Batch billing - Send tuition fees to accounts
- Batch billing - Send scholarships/bursaries to accounts
- Batch billing - Send ensemble/class fees to accounts
- Batch billing - send ensemble/class DISCOUNTS to accounts
- Batch billing - Send instrument hire fees to accounts
- Batch billing - Send miscellaneous fees for a group of students to accounts
- Batch billing - Adding a membership fee for families
- Batch billing - Adding a travel fee for student lessons
- Batch billing - Oops! I made a billing mistake
- One-off billing - Entering and billing a new enrolment (conservatoriums)
- One-off billing - Applying discounts for instrument hire
- One-off billing - Applying discounts for instrument hire (another idea)
- One-off billing - Billing non student debtors (e.g. for room hire)
- One-off billing - Adding an instrument hire BOND or REFUND
- Adjusting accounts - Ensemble/class adjustment between billing periods
- Adjusting accounts - Tuition adjustment between billing periods
- Adjusting accounts - Loans/hire adjustment between billing periods
- Adjusting accounts - Charging for extra lessons (one student at a time)
- Adjusting accounts - Crediting for lessons not given (one student at a time)
- Early Bird Discounts and Late fees
- Applying GST
- Adding a new student and linking to a debtor
- Linking debtors to students
- Editing or deleting a debtor
- Setting up a non-student debtor
- Sending an email to a found set of debtors
- Sending ensemble adjustments to the accounts file - NEW!
- Adding a line item (debit or credit) for a found set of debtors
- How to produce ONE invoice
- Moving a line item from one invoice to another
- Editing an invoice
- Reprinting an invoice
- Deleting an invoice
- Emailing invoices
- SPLIT invoices
- Making a payment
- Overpayments - credit balance carried forward
- Producing a receipt
- Adding a financial charge
- Payment plan action list
- Changing the invoice set up
- Producing an authority
- Producing statements
- Financial reports in Music Monitor
- Troubleshooting the financial reports
- Producing GST reports
- How to find unbilled tuition
- Setting up default times
- Adding timeslots in Contacts
- Adding students to timeslots
- Adding bookings to the calendar
- Adding ensembles to your timeslots and calendar
- Update bookings to calendar for next term (setting up timetable)
- Process to record teaching blocks rather than lesson date and time
- Editing or deleting a timeslot or booking
- Scripts to help manage timeslots
- Viewing spare timeslots
- Emailing timetables to teachers
- Emailing timetables to students
- Sending lesson reminders the day before
- Timetable chart
Timetable Templates Tuition
- Send Enrolment & Termination Details to Teacher NEW!
- How to enter a tuition enrolment (including special funding arrangements, timetabling information and notes
- Enrolling a GROUP of students in tuition
- Editing a tuition enrolment
- Finding spare timeslots and enrolling a student
- How to change a teacher (for ONE student or a GROUP of students)
- Printing or emailing enrolment letters
- Printing enrolment lists for teachers
- Printing rolls
- Sending emails from the tuition file
- Managing EXTERNAL tuition enrolments
- Emailing a list of current students to all your teachers
- Saving a list of current students as excel
- Re-enrolment letters
- Re-enrolling your tuition students
- How to BLOCK an enrolment
- Entering and billing Scholarships
The Resource File
- An overview
- Entering a new instrument
- Entering music/book resources
- Entering lockers, costumes or equipment
- Editing or deleting existing items
- Archiving (writing-off) instruments in the Resources file
- Allocating an item to a student (or other borrower)
- Finding and analysing records in the Resource file
- Printing reports
- Sorting records
- Using the re-lookup function
- Tidying up the drop-down lists
- Changing the sort order of printouts
- Customising lists in the "What Do You Want To Do' file
- Using the 'spare' field to tag a random group of students
- Doing a Replace
Video about enrolments and billing
