In v8.0.66 and above now have the ability to enter 'Non-invoiced Payments'. eg. Payments received from walk-ins, people you don't need to set up as debtors, and payments that don't require an invoice to be produced.
These payments may include miscellaneous purchases, ticket sales, donations, etc. Be aware, however, that the way this has been set this up means that the amount paid for these 'Non-invoiced payments' gets saved in the AMOUNT PAID field only - not in the AMOUNT field.
On the payment tab the Amount is the Amount paid will show what was paid. The amount applied will be 0 as will the line item on the Line Items tab
See the note at the bottom for how this will affect reports.
There are two ways to enter these payments. I have added a new button to the conservatoriums' Student Accounts Menu: Payment for non-invoiced item
There is also a new button on the Payments tab on the Debtors Form View layout.
When you click either of these buttons -
Note: Payments entered in the system this way do not affect account balances and don't show up in financial reporting. They are entered as a 'Payment' only, not an 'Amount'. i.e. the amount received is entered into the 'Amount Paid' field. The actual 'Amount' for all these records will be $0.
These payments WILL show up in the Payment List but not in the Payment Summary (because the payment summary shows payments made against invoices), and in the Journal Summary they will show a $0 amount.
On the payment list, the amounts will be viewable. If it is against an existing debtor the Debtor's name will be viewable. If it is not against an existing debtor this will be blank.
On the billing proof and journal summary the amount will be 0.
In v 8.0.64 and above the Invoice Set Up screen now allows user to select BPAY and enter their own Biller Code.
Tick yes to allow BPay options and a box will appear to enter your Biller code
The Debtors BPAY reference numbers need to be entered on Debtors screen > Other tab.
If BPAY Invoice option is selected, the BPAY logo and fields will replace the editable text fields on the left-hand side of the invoice. Other payment options should still be entered on the right- hand side. The logo and text have been added to the invoice according to BPAY standards. The BPAY reference number now appears in the BPAY box instead of where it used to appear (bottom right-hand side).
In v8.0.67 and above there is a new script in Quick Reports: Tuition enrolments for the Year 2018
In v 8.0.63 an above there have been changes when you add bookings to the calendar.
When adding all bookings for this one teacher to calendar, the script pauses at each record in the portal. This allows users to see where they're up to. It also allows users to skip records if they don't want to schedule them at this point in time.
2. No need to 'Check for clashes' any more. The script should tell you along the way if it's having trouble finding spaces for a particular student. And the records will be shaded yellow on the calendar automatically, without having to click the 'Check for Clashes' button.
3. The system now checks for more than just teacher and venue clashes. It also checks for clashes with a student's own timetable. The time field will be shaded differently for each clash:
(It can only show one colour at a time obviously so if there is more than one clash affecting a particular lesson, you won't know until you change the time and see if it's still coloured.)
In v 8.0.61 and above the script that produces Enrolment Letters has been modified if you run it from the Tuition file.
It won't enter find mode now.
So you can find their group of records and then select this script and not have to re-do the find.
There is now also a preferences layout for you to select options (instead of annoying pop-up messages) as part of the script.
You can now choose to include subject only, or subject and teacher, or subject and teacher and email, or subject and teacher and phone, or ALL.
The subject line in the letter has also changed - the words 'private lessons' have been removed. It now says for example, 'Clarinet tuition'.
In v 8.0.63 and above there has been some additions to the List View layout of Performances -
In v8.0.63 and above there are two new scripts in the Scripts menu in Students to Block or Unblock Enrolments for the FOUND SET of records.
In v 8.0.60 and above a Medical/Other Alert field has been added to the Students Form View for conservatoriums.
Tag as 'Yes' and the student name will appear red and bold on the Form and List views and on the Tuition and Ensemble rolls set up in Roll marking.
Notes about the actual alert can be entered either in the Spare Fields or Notes tab.
In 8.0.63 and above the Room Usage CHART now displays Description if User field is empty.
In v8.0.62 and above a new field has been added to the notes tab in Rooms - 'Capacity'.
Can use to enter capacity of the room. Perhaps useful if hiring.
Alison is the developer of Music Monitor and loves adding things to make your life easier. Check in here regularly to see what she's working on!