In v8.1.01 and above Ensembles/Classes can now be imported into the Salaries file as well as tuition enrolments.
All active ensembles for sessional teachers are imported, along with no. of sessions and pay category.
It means the ensemble work for teachers can now be calculated in the averaged pay without having to separately enter ensemble work. "Import active ensembles/classes/groups" is listed as a new option in the menu. Click the number "4" button for an explanation.
In v8.0.74 nd above, on thePersonal Details layout (for schools), the External Student radio button now shows values for Yes AND No (previously only showed Yes)
In v8.0.76 and above the Form Returned field is now visible on the List view and Form views on the Ensemble tab
In v 8.0.76 and above the 'Save as TASS csv' button has been added to the Billing Preview layout
(it was already on the Billing Preview layout that conservatoriums use)
In v 8.0.34 and above the 'Schools' Menu has been tidied up.
Removed the following (any users requiring these options will now be using the Debtors & Invoices tables, so will see the NECOM menu instead):
- View payment summary
- Print payment list
- Music lesson adjustments
Left the following options on the menu but greyed out (I think there may be one school that still uses these)
- View as List (Detail)
- Enter payments and print receipts
Alos greyed out some buttons on the Billing Preview (schools) layout. They still work, but will be deleted from future versions unless anyone lets me know they still need them.
In v 8.0.34 and above another 'invoicing' option has been added for schools.
Schools that send billing information to their Accounts Department to invoice can now send out 'Billing Statements' from Music Monitor. These documents provide more detail to parents than a typical school invoice (which usually allows minimal room for line item descriptions).
Schools can send the information to their accounts department (as usual) but then email out Billing Statements.
These documents look very similar to Invoices and in fact are produced the same way, so everything that can be done with invoices (reprinting, emailing, viewing) can be done with the Billing Statements. However, obviously PAYMENTS will not be applied to these billing statements, and they should NOT be MODIFIED or DELETED unless the Accounts Department makes the same changes.
If schools wish to use this feature, they should set their File Preferences under "Student Accounts" to NECOM and BILLING STATEMENTS.
When processing billings, they should first 'Process all unbilled amounts' and send as excel or csv to their Accounts Department. When the Accounts Department gives the OK that the billing has been sent out, the music department can then select 'Produce Billing Statements' from the Billing menu in What Do You Want To Do. Music Monitor will find all records in Student Accounts with the most recent Date Billed and display them on the Billing Preview screen where the 'Billing Statements' button is located.
Help notes have also been added and a Sample printout in What Do You Want To Do?
Also 'Show Billing Statement Set Up Screen' has been added to the Troubleshooting menu in Student Accounts.)
In v 8.0.27 and above a new button has been added to the Billing Preview screen for schools that use Synergetic as their school administration system. "Save as Synergetic Excel". Column headings have been renamed to be imported easily into Synergetic, Description 1 & Description 2 fields are combined into one field.
Alison is the developer of Music Monitor and loves adding things to make your life easier. Check in here regularly to see what she's working on!