In v 8.1.06 and above a button has ben added at the top of this list to 'SHOW ONLY empties'.
It constrains the found set to show only those booking timeslots that have nothing in Description.
It can be found in What Do You Want To Do > Timetables
In v8.1.03 and above the button that shows the printable editable timetable chart will now constrain to a particular campus if a campus has been selected
In v8.0.91 and above the Email buttons on timetables now have either the Student or Contacts icon behind them so it's more obvious which one sends the timetable to teachers and which sends the lesson times to students
in v 8.0.74 and above 'Subject' has been aded to Teacher Timetable layouts
In v 8.0.71 and above Campus or Lesson Location have been added to the Unallocated Students popover.
If Lesson Location is empty, it will be hidden. If Lesson Location is NOT empty, the Campus field will be hidden.
Also the sort order has been changed.
It now sorts by Campus, then Lesson Location, then Student Last Name (it previously sorted by Student Full Name).
In v 8.0.69 and above there is an amendment to the Timetable Chart View - when sorted by Lesson Time, the actual lesson DATES (rather than just the week commencing) now display at the top
In v 8.0.70 and above there is anew button at top of the teacher timetable layout Description column to HIDE LAST NAME.
Clicking this will display the printout with only the first name and last initial of students. Click SHOW LAST NAME to return to original view.
(Also moved columns to the left slightly to allow more room for venue name.)
In v 8.0.63 an above there have been changes when you add bookings to the calendar.
When adding all bookings for this one teacher to calendar, the script pauses at each record in the portal. This allows users to see where they're up to. It also allows users to skip records if they don't want to schedule them at this point in time.
2. No need to 'Check for clashes' any more. The script should tell you along the way if it's having trouble finding spaces for a particular student. And the records will be shaded yellow on the calendar automatically, without having to click the 'Check for Clashes' button.
3. The system now checks for more than just teacher and venue clashes. It also checks for clashes with a student's own timetable. The time field will be shaded differently for each clash:
(It can only show one colour at a time obviously so if there is more than one clash affecting a particular lesson, you won't know until you change the time and see if it's still coloured.)
In v 8.0.63 and above there is a new button on the Calendar Entries tab to display timetable as a CHART! It's to the left of the printer icon, looks like a table.
It displays timetable for the current term. (Note: The Week Commencing dates on this view are global fields that reset as part of the system Opening Script. The script searches for current term dates in the calendar and uses Monday of each week to determine the W/C dates. It gets the current term from the File Term and Year in File Preferences on the Home screen. If it can't find a match or if the script trips up for some reason, the dates will stay as they were.)
1. The sort order can be changed to sort by Student Name (sorts alphabetically by last name) or Lesson Time (sorts by day then time) by clicking the radio buttons at top of screen. If sorted by Time, it displays a Lesson Day subheading and prints each day on a separate page. (It uses the REGULAR lesson day of the student in this sort order. So for example, if a student normally has their lesson on Monday, but has it on Tuesday on the first week of the term, they will be grouped with the Monday students, not the Tuesday students.)
2. Hover your mouse over the name of the student to see the subject, lesson length and venue.
Click the student's name to go to Students Form View. (This is especially helpful in the case of red clashes, when you need to see what else is on the student's calendar.)
3. Days and Times are all EDITABLE on this screen and any changes flow straight back through to the calendar. However, lesson days and times cannot be added or deleted from this view. (The text can be cleared but it won't delete the entry from the calendar.)
4. Email the chart to the teacher by clicking the email button at top of screen. (I haven't set up a button to email the chart to students. I think the other options already in the system are probably still better for students??) *
4. The chart can be printed by clicking the printer icon at top of screen.
5. The Week Commencing headings can be modified by selecting a new date from the dropdown calendar. However, remember the week commencing MUST be a Monday. If a different day is selected, the lesson times will disappear from this view. (They won't be deleted from the calendar but they won't be visible because this chart won't be able to find a match.) If the term is longer than 10 weeks, the first 10 weeks can be displayed, then select different week commencing dates to display the last few weeks.
6. A yellow asterisk will appear next to the lesson day if a clash with a calendar exclusion has been found. Hover over the asterisk to see a description ot the exclusion. (Unlike the Calendar Entries tab in Contacts, the asterisk can't be dismissed on this view.)
7.Times will be shaded yellow, red or blue if a teacher, student or venue clash has been found. Times are shaded orange for group lessons.
This is a great view for those people who like the old way of doing timetables! It gives a nice, clear overview and prints using much less paper than the list.
There are a few limitations however (same limitations as the old way of doing timetables):
* it doesn't show more than one lesson per student per week
* it doesn't show ensembles or breaks or any non-tuition records
* it doesn't show venue (but venue can be seen by hovering mouse over student name. Or by using one of the other printouts.)
In 8.0.51 and above Tuition enrolments and Ensembles can now be scheduled as RFO (Rotating Fortnightly Odd) or RFE (Rotating Fortnightly Even).
When added to the calendar they will be added every second week.
TIP: If you need to check whether a week is ODD or EVEN, go to Calendar > Week View. The Week Number appears at the left of the screen in big green letters. i.e. Week 42, 2017
Alison is the developer of Music Monitor and loves adding things to make your life easier. Check in here regularly to see what she's working on!